Office Manager

About Us

CloudCath is a small, fast paced, medical device startup, redefining infectious disease remote monitoring for catheter-based treatments.

Our initial focus is end stage renal disease patients that are on peritoneal dialysis. These patients rely on implantable catheters to insert/drain fluid from their bodies in home settings on a regular basis. Living with and managing this catheter in an outpatient setting without continuous medical supervision can result in multiple complications, including infection. Existing standard of care relies on patients’ compliance with patient dependent manual infection monitoring methods such as visual inspection of their fluids. Our system, which comprises of a device and monitoring system, enables physicians to remotely detect the early signs of infection and other complications.

Early complication detection allows for earlier intervention, keeping patients out of the hospital, preserving their therapy longer, and avoiding morbidities from complications.

What you do

As the CloudCath Office manager, you will coordinate and oversee administrative duties to ensure that the office operates efficiently and smoothly. Your responsibilities generally include duties like assisting with administrative activities, organizing office operations and procedures, owning office budgets and operations, providing support to visitors as well as supporting staff with administrative tasks like scheduling meetings, doing research, and creating management level reports. You will also manage relationships with vendors, service providers and building management. You will be the point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

As part of this function, you will collaborate with the cross-functional teams to identify opportunities for process and office management improvements, ensuring that office practices are implemented appropriately and developing new processes and procedures. You will assist with office layout planning and office moves, and with managing and maintaining IT and software infrastructure. Additionally, you will partner with HR to maintain office policies as well as Finance to ensure that all items are invoiced and paid on time.  You will also work with Operations to support customer success activities for the business.

Who you are

You thrive in opportunities to improve and scale a company in a fast-paced startup environment with like-minded collaborators. You enjoy interacting with people and working on projects. You are an adaptable and flexible person who enjoys doing work that requires frequent shifts in direction. You are detailed orientated but also innovative. We are a scope grabbing organization so it is important to enjoy other duties as assigned by management but still understand how their role contributes to the important big picture goals for the company.

Minimum qualifications

  • Bachelor’s degree in business administration, communications, life sciences, healthcare or a related field
  • 2-5 years of work experience in an administrative/office management role or other related roles
  • Must have exceptional attention to detail
  • Needs strong organizational and time management skills
  • Must have the ability to prioritize
  • Must be a self-starter and driven
  • Needs excellent communication and interpersonal skills
  • Needs strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products

Preferred Qualifications

  • Medical or life science experience preferred but not required

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